As a property manager, you’ve likely experienced the frustration of dealing with maintenance and repairs or the effects it has on your property manager’s productivity. These tasks can eat up a huge chunk of your time, and especially they always seem to pop up at the most inconvenient moments. But did you know that maintenance and repairs are also the most significant productivity roadblocks for property managers?
61% of property managers identify maintenance and repairs as their top productivity challenge.
This is because these tasks are unpredictable in nature. A leaky faucet or a broken HVAC system can happen at any time, and they always require urgent attention. Consequently, this can be incredibly disruptive to your daily schedule and lead to stress and burnout.
To make matters worse, many property managers still rely on manual processes or very simple software to manage maintenance and repairs. So, this can eat up a lot of your time since you’ll need to manually keep track of work orders, set up appointments, and follow up with contractors.
In other words, for most people managing maintenance and repair tasks can be a time-consuming and painful process, especially when it comes to finding and managing contractors. Coordinating with multiple contractors for different jobs can be a logistical nightmare, especially when urgent repairs crop up unexpectedly. Overall, this leads to a lot of time spent on phone calls, emails, and follow-ups, taking you away from other important tasks.
The good news is that there are ways to overcome this roadblock and boost your productivity. The best method is automation. As an example, by automating the process of finding contractors and getting quotes (see the example in Exhibit 1 below), you can eliminate these headaches and free up your time to focus on more strategic and value-adding activities.
The Key to Property Manager Productivity: Work Smarter, Not Harder
As a property manager, you know that time is your most valuable asset. The more time you have, the more you can focus on growing your business and keeping your tenants happy. This is where automation comes in.
At its core, property manager productivity and automation is about simplifying and streamlining repetitive tasks so that you can focus on more important things. Simply put, if you’re like most people, 80% of your results comes from 20% of your work. By automating how you manage and communicate with contractors, you can free up your time and focus on the 20% of activities that have the most impact on your business, such as improving customer satisfaction and growing your business and increasing profitability.
But automation can bring many other benefits to property managers, especially when it comes to managing maintenance and repair tasks. Here are some of the most significant benefits:
- Reduced Costs: When you automate maintenance and repair tasks, you can reduce the costs associated with manual processes, such as administrative labor. But more importantly, automation can help you get quotes and identify areas where you can cut costs, such as identifying contractors who consistently overcharge or underperform.
- Increased Transparency: With automation, you can track the progress of maintenance and repair tasks in real-time. For instance, this gives you and all other stakeholders greater visibility into the status of each task and allows you to quickly identify any issues that need to be addressed.
- Improved Communication: Automation can also help you improve communication with tenants, contractors, and other stakeholders. By providing real-time updates on maintenance and repair tasks, you can keep everyone in the loop and ensure that everyone is on the same page without constantly being on the phone calling people or emailing or texting people.
In a nutshell, automation is a game-changer. It can help you overcome the largest productivity roadblocks that come with maintenance and repairs. Furthermore, when you automate your routine tasks and streamline your workflows, you work smarter, not harder. Above all, this means you’ll save time and money, increase transparency, and communicate better with your team, contractors and tenants. So if you’re looking for a way to level up your productivity, automating your workflow is the way to go.
Conclusion
Implementing automation in your property management workflows, is the smart way to boost your productivity. By streamlining repetitive tasks, you’ll free up more time to concentrate on growing your business, increasing profitability and providing the best possible service to your customers and tenants.
All things considered, implementing automation isn’t always easy. It requires time, effort, and a willingness to change. But the benefits are clear, and the potential ROI is significant. By choosing the right tools and strategies, you can achieve the productivity gains you need to take your property management business to the next level.
So, what are you waiting for? Start exploring the world of automation today and discover how it can help you grow your property management business. And if you’re ready to take the next step, be sure to check out our solution to see how it can help you automate your contractor management workflows and take your productivity to the next level.